Good morning colleagues:
These last few weeks I have taken a renewed interest in time management. In my study, I am finding the benefits of making various lists–each with their own purpose, function, and effective use. This week we will discuss the following: the To Do and To Done Lists, Check lists, and Follow up lists.
First, let’s discuss the To Do and the To Done lists. Which do you use? I am a fan of the To Done List as just this naming convention alone implies behavioral movement and action. My goal is not to create a To Do list as this list seems endless. I want to create a list for which I have a plan of completion. I often create daily, weekly, and monthly lists. Ideally, these are all fragments of my master plan or yearly list. How do you eat an elephant? One bite at a time as the saying suggests. The lesson learned is to have both a macro and micro view of our overall strategy plan for a set amount of time. I prefer to begin with the year view (macro) and then fragment into monthly, weekly, and then daily lists as may be necessary. What do we what to do and by when? As our own project manager, we then simply divide this master plan into bite size pieces more conducive to action and accomplishment.
A Check List can also be a valuable tool, however this is not a list for accomplishment necessarily, but reminder. Our goal with a checklist is to make our own personal list that ensures that for whatever activity for which the list was intended, we will complete according to all requirements and expectations. For example, as a publisher, I have a checklist for all the steps that require completion when publishing a book. Why? This checklist ensures that I have attended to every detail. The Check List serves as a memory aid to ensure that I don’t forget any important details.
The Follow Up List is a new tool that I have recently been introduced to that merits discussion as well. What happens to those items on your To Do List for which you have expended appropriate efforts but cannot yet complete for whatever reason? This particular list addresses this ‘in limbo’ type of activity. Perhaps you may require someone other than you to complete a task until you may finish the rest. Perhaps the project may take more time than available in one session for which then follow up effort is necessary. This list is the ‘in between list’ where you have begun the task, but cannot yet complete AND you do not want to forget about or overlook in your daily/weekly/monthly routine.
I hope that these 3 lists may help move your progress forward. Cheers to your success!
Dr. Cheryl Lentz
Chief Refractive Thinker®
Refractive Thinker: Vol VII: Social Responsibility